At Spot This Space, we’re committed to protecting and respecting your privacy.
This Policy explains when and why we collect personal information about people who visit our website, how we use it, the conditions under which we may disclose it to others and how we keep it secure.
We may change this Policy from time to time so please check this page occasionally to ensure that you’re happy with any changes. By using our website, you’re agreeing to be bound by this Policy.
Who are we?
Spot This Space
Company Number: +442079657113
Registered Office: 68-80 Hanbury Street, London, E1 5JL
How do we collect information from you?
We obtain information about you when you use our website, get in touch via our contact details or forms, join our mailing list or submit feedback.
What type of information is collected from you?
The personal information we collect might include your name, address, email address, email click through information, IP address, and information regarding what web pages are accessed and when.
If you have applied for a job, we will collect your CV, covering letter and contact details.
When we collect your personal data
We may collect personal data about you at various stages, such as:
- When you or your organisation seek our services
- When you or your organisation make an enquiry (including, without limitation, in person, over email or over the telephone)
- When you attend a seminar or other event we may organise, or sign up to receive communications from us
- When you or your organisation provide services to us, or otherwise offer to do so
Why is it being collected?
We use the information we hold on your records for operational purposes, for example dealing with queries, reviewing past work related information.
Your contact history with us enables us to tailor our product range and marketing information to better suit your requirements.
If you opted in, we also use the information to keep you up to date with Spot This Space: sending emails as appropriate. You can opt-out at any time.
If you have opted in, we may make your postal mailing list available to carefully selected companies. You can opt-out at any time.
For purposes of quality control and training, calls and emails may be monitored.
How long do you retain data?
We review our retention periods for personal information on a regular basis. We are legally required to hold some types of information to fulfil our statutory obligations. We will hold your personal information on our systems for as long as is necessary for the relevant activity, or as long as is set out in any relevant contract you hold with us.
How will it be used?
We may use your information to:
- To carry out our obligations arising from any contracts entered into by you and us.
- Seek your views or comments on the products or services we provide.
- It is necessary for us to comply with a legal obligation.
- It is in our legitimate interests to do so.
- Notify you of changes to our services.
- Send you communications which you have requested and that may be of interest to you.
- If you have opted in to hear from carefully selected partners.
- You have given us your consent (this can be withdrawn at any time on request by sending an email to firstname.lastname@example.org)
Who has access to your information?
We may pass your information to our third-party service providers, agents subcontractors and other associated organisations for the purposes of completing tasks and providing services to you on our behalf (for example to post your order, mail you a catalogue or fulfil a made-to-order purchase). However, when we use third-party service providers, we disclose only the personal information that is necessary to deliver the service and we have a contract in place that requires them to keep your information secure and not to use it for their own direct marketing purposes. Please be reassured that we will not release your information to third parties for them to use for their own direct marketing purposes, unless you have opeted-in to do so, or we are required to do so by law, for example, by a court order or for the purposes of prevention of fraud or other crime.
You have a choice about whether or not you wish to receive information from us. If you do not want to receive direct marketing communications from us, then please send a blank email with the word “Unsubscribe” to email@example.com in the heading of your email. We shall then update our records so that we shall no longer send you emails (other than in relation to specific transactions or legal work that we are carrying out for you).
We will not contact you for marketing purposes by email, phone or text message unless you have given your prior consent. We will not contact you for marketing purposes by post if you have indicated that you do not wish to be contacted.
How you can access and update your information
The accuracy of your information is important to us.
If you would like to amend any of your information you can do so in the following ways:
- You can email firstname.lastname@example.org
- You can write to 68-80 Hanbury Street, London, E1 5JL
- Or call +442079657113
You have the right to ask for a copy of the information Spot This Space holds about you. Get in touch via the contact details above for further information.
Non-sensitive details (your email address etc.) are transmitted normally over the Internet, and this can never be guaranteed to be 100% secure. As a result, while we strive to protect your personal information, we cannot guarantee the security of any information you transmit to us, and you do so at your own risk. Once we receive your information, we make our best effort to ensure its security on our systems.
We may analyse your personal information to create a profile of your interests and preferences so that we can contact you with information relevant to you. We may make use of additional information about you when it is available from external sources to help us do this effectively. You can opt-out of profiling by writing to 68-80 Hanbury Street, London, E1 5JL.
Links to other websites
In addition, if you linked to our website from a third-party site, we cannot be responsible for the privacy policies and practices of the owners and operators of that third-party site and recommend that you check the policy of that third-party site.
Transferring your information outside of Europe
As part of the services offered to you through this website, the information which you provide to us may be transferred to countries outside the European Union (“EU”). By way of example, this may happen if any of our servers are from time to time located in a country outside of the EU. These countries may not have similar data protection laws to the UK. By submitting your personal data, you’re agreeing to this transfer, storing or processing. If we transfer your information outside of the EU in this way, we will take steps to ensure that appropriate security measures are taken with the aim of ensuring that your privacy rights continue to be protected as outlined in this Policy.
If you use our services while outside the EU, your information may be transferred outside the EU in order to provide you with those services.